Comercial Moderna

Medellín , Colombia

Virtual data rooms are a reliable method of sharing information with third parties during due diligence or other M&A transactions. But how effective the solution is is contingent on how well it’s implemented and used.

Choose a VDR service that has been created with serious sharing in mind. It should have a wide variety of tools that allow users to upload and share files in bulk. It should also permit administrators to quickly create folders and create document indexes. It should also feature an advanced search feature that makes it easier to find documents. The service should allow users to print and download PDF files that contain watermarks. Administrators should be able to keep track of when documents are printed and downloaded.

When selecting a vendor, think about whether it has an annual subscription or single-use transaction. An annual subscription provides greater flexibility and lower cost of ownership. It also eliminates the possibility of price increases that may occur during the term of the contract.

A quality VDR will support multiple platforms and browsers including Mac and Linux. It should also work with any file format. In addition, it should be easy to modify the look and feel of the virtual data room by using personal branding.

Check that the VDR has strong security features that can block unauthorised access to your information. The service provider will, for instance, provide multi-factor authentication as well as impersonation of the user. In addition, it should allow administrators to configure a session timeout which will automatically close the user’s session after an inactivity period of a certain amount of time.

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